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June 7, 2018

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Raymond Historical Society  Meeting

June 7, 2018, 6 PM at Raymond Depot
Minutes:  Two corrections to the 2018 Annual meeting minutes were noted: first the name of the painter is Panageas, not Pangeas, second Wolinsky ends with a “y”, not an “i”.  Sally moved, seconded by Art to approve the minutes of the May 15, 2018 annual meeting.  The motion passed by unanimous consent.

Present: David and Kathy Hoelzel, Will Fregosi, Marge Desjardins, Art Wolinsky, Luke and Diana Debrukyere, Sally Paradis, Joyce Wood, Kathleen McDonald.
David reported that he and Marge met with the bank regarding new requirements applying to non-profit organizations.  The budget and required proclamation are in the Society’s files.  Diana D. and Kathy H. filed the form 1099N form necessary to maintain the Society’s non-profit status.

By laws:  Diana D. suggested that the bylaws be written in a manner that allows the budget committee to perform the annual audit of the Society’s finances,  provide an option to use an outside auditor if needed; David will draft language for the bylaws to this effect, for review and approval of the board at its next meeting.

TREASURER’S report:  Marge reported that the balance of the Gile school savings account is $4,959.32; the checking account is $17,996.58; the brick/train accounts has $3,733.13, which includes $3,000 transferred from the checking account as approved at the annual meeting;  $1,971.92 was transferred from the Gile School account to the Society’s checking account to cover the Gile School portion of expenses.  Marge reported that at this rate the Gile School account will be depleted in two years because it has not done any fundraising in recent years.  Betty G. decided to allow it to deplete.  Art moved, seconded by Will to accept the treasurer’s report.  The motion passed by unanimous consent.

Town Fair and Abigail’s Attic Sale:  Kathy M. and Diana D.  will organize the Attic sale.  This will be the last year the Society will hold this sale.  The sale will not be held on Thursday; since the proceeds have not been worth the effort of being open for the extra day.  Kathy M. noted that there will be a five family Estate Sale on June 30 at Bradford copy Center.  Marge will offer food for sale during the Attic Sale., including a Se Sa Ma Ca Sundae.  There was a discussion about the appropriate price for a two hot dog, soda and bag of chips lunch, whether $4 is the right price.  The general consensus was that this price was reasonable, but the ultimate pricing is left for Marge to decide.  A greater effort will be made this year to advertise the food sale.  Art will work up an ad for the food sale.

Caboose restoration:  David reported that two different contractors have come out to measure the windows on the caboose.  The windows will be done before any painting or other work on the caboose.  Art, roger, Sally and David will be soliciting bids for the refurbishment work on the caboose.  It was noted that the roof of the caboose needs to be patched.

Joyce moved, seconded by Will to adjourn.  The meeting adjourned at approximately 7:07 PM.

Respectfully Submitted,
Joyce Wood, Secretary

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